How should you organise your office routines?

  • In the list below, you can insert a cross to indicate the tasks and tips which are relevant to you. It can be a good idea to contact your accountant or auditor to discuss your office routines.
  • You can also contact the Norwegian Tax Administration, Norges Autoriserte Regnskapsførere (Norwegian Association of Authorized Accountants) or Økonomiforbundet.

Insert a cross next to the tasks/tips which you think are relevant to you
The task

Statutory*

When it is performed

Set up a separate bank account for the enterprise

 

Upon start-up

Place all vouchers in a folder, sorted

 

Ongoing

Withdraw money for private use in larger amounts

 

1-2 times a month

Payment of bills

 

Weekly

Follow-up of customers who have not paid

 

Weekly

Print out invoices

x

Daily/weekly

Make sure that the expense voucher is completed in full

x

Ongoing

Prepare vouchers for your own withdrawals/deposits in the enterprise

x

Ongoing

Set up two petty cash boxes. A “sales petty cash box” and a “fixed petty cash box”

 

Upon start-up

Use the cash register to register cash sales

x

Ongoing

Count up the cash in the cash register(s)

x

Daily

Reconcile cash against sales according to the cash register

x

Daily

Record all incoming and outgoing cash payments in a system

x

Daily

Deposit money from cash sales in the bank

 

Daily

Record goods withdrawals and/or sales to owners/partners

x

Ongoing

Record time-based orders

x

Ongoing

Record incoming assignments

 

Ongoing

Record hours spent on assignments

x

Ongoing

Register agreements and orders

 

Ongoing

Mark vouchers with the project they concern

x

Ongoing

Count stocks and prepare stock lists

x

Annually

* Some of the statutory requirements do not apply to all enterprises or in all contexts. This must be clarified with your accountant/auditor or the Norwegian Tax Administration. You can also look up the Bookkeeping Act and the Bookkeeping Regulation.