Guidance for "Order electronic tax deduction card in file" (RF-1211)

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This guide is intended for payroll system suppliers using the "Order electronic tax deduction card in file” (RF-1211) service.

The service is designed for use with a payroll system. This is because the attachments that are sent to and from the Norwegian Tax Administration have to be read by software.

There is no submission deadline. Your tax deduction card details will normally be available in your Altinn message box immediately. If your payroll system has end-to-end integration with Altinn, your tax deduction card details will arrive directly in your payroll system.

For questions concerning submission via Altinn, please contact the Altinn user service by telephone on (+47) 75006000, or by e-mail: support@altinn.no.

Technical documentation

Technical documentation for the service is available in the end user system portal in Altinn

This contains all the documentation suppliers need to integrate their system with the Norwegian Tax Administration's solution. 

Guidance for "Order electronic tax deduction card in file" (RF-1211)

Guidance for requesting tax deduction card details

Tax deduction card details can be obtained in Altinn, either via the Altinn portal or directly from a payroll system. This is done using the form service "Order electronic tax deduction card in file" (RF-1211.)

You can obtain tax card deduction details for both the current and the previous income year.

NB - In connection with the transition to the new file format, in 2018, it will be possible to order for the current year in the new service. If you wish to order for a previous year in 2018, the old file format must be used.

If you provide your mobile number and/or e-mail address as contact information, you will be notified when one of your employees amends their tax deduction card.

NB - With effect from 2018 onwards, notification addresses must be specified in Altinn under Profil>Din varslingsinformasjon for virksomheten (Profile > Your notifications for the enterprise).

It is possible to turn off the notification function if you obtain tax deduction cards from a payroll system. Your supplier can advise you about this. If you complete the form in the portal, you will be notified anyway.

There are several ways you can send a tax deduction card request:

  • With the national ID numbers of all your employees in the attachment. This is most suitable for obtaining tax deduction card details at the start of a year.
  • Request changes only for those national ID numbers which you have previously requested during this income year. This is most suitable for smaller employers throughout the year.
  • With attachment and notification of any changes. This method can be used if you have new employees and want to ensure at the same time that you get new tax deduction cards for any employees who may have amended their cards since your last request.
  • In the form, you upload a attachment (XML) containing the national ID numbers of the employees for which you want to receive tax deduction cards. For each national ID number, you must state which employer the tax deduction card is to be used on behalf of.

See examples below:

<forespoerselOmSkattekortTilArbeidsgiver>
<arbeidsgiver>
<arbeidsgiveridentifikator>
<organisasjonsnummer>812875902</organisasjonsnummer>
</arbeidsgiveridentifikator>
<arbeidstakeridentifikator>16065800784</arbeidstakeridentifikator>
<arbeidstakeridentifikator>11078000285</arbeidstakeridentifikator>
<arbeidstakeridentifikator>16029800955</arbeidstakeridentifikator>
</arbeidsgiver>
</forespoerselOmSkattekortTilArbeidsgiver>

Accountants and other persons obtaining tax deduction cards on behalf of one or more employers:

There are two ways of obtaining a tax deduction card on behalf of an employer:

  • You represent the employer (customer): You must ensure that the employer's organisation number in the file corresponds with the employer you are representing. The notification will specify the customer concerned when an employee changes tax deduction card.
  • You represent your own accounting firm: You can obtain tax deduction cards for several customers in a single file. The national ID numbers in the file must be linked to the correct customer (organisation number). The notifications that you receive when someone changes a tax deduction card will not state the customer concerned. When obtaining changes, you will also receive changes for any other orders that have been made by your accounting firm. As of 2018, it is possible to specify which businesses you want to retrieve changes for. You add an attachment where you specify which businesses to retrieve changes for. 

See example below:

 

<forespoerselOmSkattekortTilArbeidsgiver>
<arbeidsgiver>
<arbeidsgiveridentifikator>
<organisasjonsnummer>812875902</organisasjonsnummer>
</arbeidsgiveridentifikator>
</arbeidsgiver>
<arbeidsgiver>
<arbeidsgiveridentifikator>
<organisasjonsnummer>980175902</organisasjonsnummer>
</arbeidsgiveridentifikator>
</arbeidsgiver>
</forespoerselOmSkattekortTilArbeidsgiver>

Guidance – returns with tax deduction card details

The Tax Administration will add the tax deduction card details and return the file to your Altinn message box. You will normally receive a response immediately.

See example of return file below:

<arbeidsgiver>
<arbeidsgiveridentifikator>
<organisasjonsnummer>828134625</organisasjonsnummer>
</arbeidsgiveridentifikator>

<arbeidstaker>
<arbeidstakeridentifikator>21048200130</arbeidstakeridentifikator>
<resultatPaaForespoersel>skattekortopplysningerOK</resultatPaaForespoersel>
<skattekort>
<inntektsaar>2017</inntektsaar>
<utstedtDato>2017-04-25</utstedtDato>
<skattekortidentifikator>2017005</skattekortidentifikator><forskuddstrekk xsi:type="Trekktabell" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"> <trekkode>loennFraHovedarbeidsgiver</trekkode>
<tabelltype>trekktabellForLoenn</tabelltype>
<tabellnummer>7131</tabellnummer>
<prosentsats>32</prosentsats>
<antallMaanederForTrekk>10.5</antallMaanederForTrekk>
</forskuddstrekk>
<forskuddstrekk xsi:type="Trekkprosent" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
<trekkode>loennFraBiarbeidsgiver</trekkode>
<prosentsats>32</prosentsats>
</forskuddstrekk>
<forskuddstrekk xsi:type="Trekkprosent" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
<trekkode>loennFraNAV</trekkode>
<prosentsats>32</prosentsats>
</forskuddstrekk>
</skattekort>
</arbeidstaker>
<arbeidstaker>
<arbeidstakeridentifikator>13047800700</arbeidstakeridentifikator>
<resultatPaaForespoersel>skattekortopplysningerOK</resultatPaaForespoersel>
<skattekort>
<inntektsaar>2017</inntektsaar>
<utstedtDato>2017-04-24</utstedtDato>
<skattekortidentifikator>2017001</skattekortidentifikator>
<forskuddstrekk xsi:type="Trekkprosent" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
<trekkode>loennFraHovedarbeidsgiver</trekkode>
<prosentsats>34</prosentsats>
</forskuddstrekk>
<forskuddstrekk xsi:type="Trekkprosent" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
<trekkode>loennFraBiarbeidsgiver</trekkode>
<prosentsats>34</prosentsats>
</forskuddstrekk>
<forskuddstrekk xsi:type="Trekkprosent" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
<trekkode>loennFraNAV</trekkode>
<prosentsats>34</prosentsats>
</forskuddstrekk>
</skattekort>
</arbeidstaker>

The file attachment with the tax deduction card details has a different format from the order file. 

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