Guidance for "Order electronic tax deduction card in file" (RF-1211)

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This guide is intended for payroll system suppliers using the "Order electronic tax deduction card in file” (RF-1211) service.

The service is designed for use with a payroll system. This is because the attachments that are sent to and from the Norwegian Tax Administration have to be read by software.

There is no submission deadline. If you are using the latest version of RF-1211, your tax deduction card details will normally be available in your Altinn message box immediately. If you are using older versions of RF-1211, your tax deduction card details will normally be available in your Altinn message box the following day. If your payroll system has end-to-end integration with Altinn, your tax deduction card details will arrive directly in your payroll system.

For questions concerning submission via Altinn, please contact the Altinn user service by telephone on (+47) 75006000, or by e-mail: support@altinn.no.

Technical documentation

Technical documentation for the service is available in the end user system portal in Altinn

This contains all the documentation suppliers need to integrate their system with the Norwegian Tax Administration's solution. Any questions from suppliers may be sent to edag-lps@skatteetaten.no.

Guidance for "Order electronic tax deduction card in file" (RF-1211)

Guidance for requesting tax deduction card details

Tax deduction card details can be obtained in Altinn, either via the Altinn portal or directly from a payroll system. This is done using the form service "Order electronic tax deduction card in file" (RF-1211.)

You can obtain tax card deduction details for both the current and the previous income year.

If you provide your mobile number and/or e-mail address as contact information, you will be notified when one of your employees amends their tax deduction card. It is possible to turn off the notification function if you obtain tax deduction cards from a payroll system. Your supplier can advise you about this. If you complete the form in the portal, you will be notified anyway.

There are several ways you can send a tax deduction card request:

  • With the national ID numbers of all your employees in the attachment. This is most suitable for obtaining tax deduction card details at the start of a year.
  • Request changes only for those national ID numbers which you have previously requested during this income year. This is most suitable for smaller employers throughout the year.
  • With attachment and notification of any changes. This method can be used if you have new employees and want to ensure at the same time that you get new tax deduction cards for any employees who may have amended their cards since your last request.
  • In the form, you upload a text attachment containing the national ID numbers of the employees for which you want to receive tax deduction cards. For each national ID number, you must state which employer the tax deduction card is to be used on behalf of. The format of the file/attachment is described in the table below.

Accountants and other persons obtaining tax deduction cards on behalf of one or more employers:

There are two ways of obtaining a tax deduction card on behalf of an employer:

  • You represent the employer (customer): You must ensure that the employer's organisation number in the file corresponds with the employer you are representing. The notification will specify the customer concerned when an employee changes tax deduction card.
  • You represent your own accounting firm: You can obtain tax deduction cards for several customers in a single file. The national ID numbers in the file must be linked to the correct customer (organisation number). The notifications that you receive when someone changes a tax deduction card will not state the customer concerned. When obtaining changes, you will also receive changes for any other orders that have been made by your accounting firm.
No. Designation From pos. To pos.  No. pos. Data class Note  Required?
 1  RECART (record type) 1 2 2 Nummerical =64 Yes
2 FODSELSNR (national ID no.) 3 13 11 Nummerical   Yes
3 ORGNR (employer's organisation number) 14 24 11 Nummerical   Yes

 

Field no. 1 - RECART

This field must always contain the value 64.

Field no. 2 - FODSELSNR

The national ID number/D number of the person whose tax deduction cards you want to obtain. Enter all 11 digits in the field.

Field no. 3 - ORGNR

Employer's organisation number. The organisation number must be right-justified in the field with two leading zeroes. There may be several different organisation numbers in the same file.

Example of rows in a correct attachment that may be sent to the Norwegian Tax Administration:

642307604633200992097353

642806663915800992097353

Guidance – returns with tax deduction card details

The Tax Administration will add the tax deduction card details and return the file to your Altinn message box. You will normally receive a response immediately if you are using the latest version of the service. Read more about this at the top of this page.

The file attachment with the tax deduction card details has a different format from the order file. The format of the file/attachment is described in the table below.

No. Designation From pos. To pos. No.pos Data class Note Required?
1 RECART (record type) 1 2 2 Numerical =64 Yes
2 FODSELSNR (national ID no.) 3 13 11 Numerical   Yes
3 ORGNR (organisation number) 14 24 11 Numerical   Yes
4 KOMMNR (tax municipality number) 25 28 4 Numerical   Yes
5 TABELLNR (bable number) 29 32 4 Numerical   No
6 TABELLTYPE 33 33 1 Alphanumeric = 'P' or blank Yes
7 PROSENT (procent) 34 35 2 Numerical   No
8 FORSKUDDSFORM 36 36 1 Numerical = 1, 2, 4, 5, 6, 7, 8, 9 Yes
9 ARBGIVER(employer group) 37 37 1 Numerical   No
10 TABELLKORT_FLAGG 38 38 1 Alphanumeric =J or N No
11 FRIKORTBELØP 39 43 5 Numerical   No
12 SKORT_DATO 44 51 8     Yes
13 SKATTEKORT_ID 52 58 7 Numerical   Yes
14 SIGNAL 59 59 1 Numerical = 0, 1, 8 or 9 Yes

Field no. 1 - RECART

This field must always contain the value 64. (Same as the inbound file)

Field no. 2 - FODSELSNR

The national ID number/D number of the person whose tax deduction cards you want to obtain. (Same as the inbound file)

Field no. 3 - ORGNR

Employer's organisation number. (Same as the inbound file)

Field no. 4 - KOMMNR

The taxpayer's four-digit tax municipality number. Note that if the municipality no. is

  • 0000, no municipality has been assigned to the taxpayer, and the salary payer's municipality no. must then be used.
  • 2435, withholding tax, this tax deduction card is not valid for employment income, only for pension disbursements

Field no. 5 - TABELLNR

Applies only to table-based cards (only prepayment form 1, 6, 7, 8 and 9). 0 for taxpayers with percentage cards. 4 digits

Field no. 6 - TABELLTYPE

Applies only to table-based cards (only prepayment form 1). Valid values: • P - pensioner table. • Blank - ordinary tables.

Field no. 7 - PROSENT

Tax rate.

Field no. 8 - FORSKUDDSFORM

Describes the type of tax deduction card concerned. The following types of tax deduction card are valid:

  • 1 - Table-based card.
  • 2 - Percentage card.
  • 4 - Exemption card without threshold. Used for pensions only.
  • 5 - Exemption card with threshold.
  • 6-9 - Special deduction tables for foreign employees.

Field no. 9 - ARBGIVGR

Employer group (also called sorting code). The following characters are valid:

  • 0 – Ordinary wage recipients.
  • 2 – Cross-border commuters. 10% tax must be deducted for pay in a border municipality. The percentage rate on the tax deduction card must be used for pay in another municipality.
  • 8 – NAV is a secondary employer and must always use percentage deductions, including for persons with table-based cards.
  • 9 – NAV is the main employer and must make deductions in accordance with the table for persons with table-based cards and otherwise according to a percentage. Other employers must always use percentage deductions.

For persons with a table-based card, both the table number and percentage is sent regardless of the employer group.

Field no. 10 - TABELLKORT_FLAGG

Indicates whether other employers have also obtained the table-based card for this person. The employer must clarify with the employee whether deductions are to be made according to a table or a percentage.

  • J - other employers have obtained the tax deduction card.
  • N - no other employers have obtained the tax deduction card.

Field no. 11 - FRIKORTBELØP

Specify how much the employer may pay using an exemption card. The maximum amount is NOK 50,000. Exemption card users must themselves divide the exemption amount in cases where more than one employer has obtained the exemption card. Notification of this will be sent to the exemption card user.

Field no. 12 - SKORT_DATO

The date when the tax deduction card was calculated and issued.

Field no. 13 - SKATTEKORT_ID

Contains the year to which the tax deduction card applies (4 positions) and a sequential number (3 positions). Per person per year. For example, person A will have a tax deduction card with ID 2015001 for the main issue of the tax deduction card for 2015. If this person changes their tax deduction card, the ID of the new tax deduction card will be 2015002.

Field no. 14 - SIGNAL

Result of the request with the following valid values:

  • 0 - The person does not have a tax deduction card. Only the first three fields have been completed.
  • 1 - OK, tax deduction card details found.
  • 8 - Invalid organisation number.
  • 9 - Invalid national ID number.

Example of tax deduction card details in a correct attachment sent by the Norwegian Tax Administration:

64230760463320099209735300180000 2229 000000812201120130011

64280666391580099209735300187123 4510J000000812201120130011

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